Small Grant Guidelines

 

Guidelines for Applying for a Grant

Aim

This document has been assembled for the benefit of residents of the Carron Valley & District Community Council area, describing the principles governing the award of grants by the Valley Renewables Group. 

Introduction

Valley Renewables is a registered charity and a Company Limited by Guarantee and not having share capital. It has been set up to administer community benefit funds arising from wind farm developments in the Carron Valley area. It is an independent body and will be solely responsible for assessing applications and drawing up spending plans. It has an agreement with the operators of the Craigengelt Wind Farm (GDF-Suez) under which the Company will receive an annual index-linked payment of £40,000. Any disbursement of funds by Valley Renewables must be solely for charitable purposes as defined by the Charities Act 1993 and the Charities and Trustee Investment (Scotland) Act 2005. It is open to any resident or locally based organisation to make application for funding under the terms of the Company’s current spending plans.  

General Principles 

Under the Memorandum and Articles of the Company examples that would be considered as suitable, subject to prevailing plans announced by the Group, would be:-

  • Educational Projects
  • Community Environmental Projects
  • Renewable Energy Projects
  • Energy Efficiency Projects
  • Sustainable Development Projects
  • General Community Schemes or Projects
  • Other novel or imaginative projects which are considered by the Company to be reasonable and comply with the terms of its Memorandum and Articles

Projects that would not be considered reasonable to receive funding would be:-

  • Promotion of any specific political or religious purpose
  • Projects already funded through the public sector
  • Projects that are against the interest of energy conservation or energy efficiency
  • Projects which would be considered not to be in the best interests of the community
  • Projects that have traditionally been funded by other organisations where funding is still available

Plans and Administration 

The Board may on behalf of members produce plans describing the type of projects for which grants will be awarded during a specified period. The Board of Directors, or a panel appointed by the Board, will review applications on a regular basis and decide grants to be awarded. In making grants the Board will be guided by the general principles outlined above, and by the specific criteria established for the current plans under which grants are to be made. The Board reserves the right to decline to support an application which they consider not to conform to the general principles or the specific criteria for the funding period in question. Applicants refused a grant will be entitled to receive an explanation for the decision but the Board’s decision will be final. The plans will specify the upper limit of any award to be made. Should you not be happy with any part of the process please inform us as soon as possible in writing to Secretary.

General Conditions 

Any award made will be subject to the following conditions: –

  • Awards will only be made to permanent residents or organisations operating within the Carron Valley Community Council area.
  • No work or purchase for which a grant is sought should take place until notification of an award has been made.
  • Payment of the grant will be made on completion of the work, or of the purchase,  on presentation of the appropriate receipt(s).
  • Where a project is being undertaken a final report must be submitted within three months of the completion date of the project.  This must include copies of all receipts.  For multi period projects a monitoring report will require to be submitted prior to each additional payment being made.
  • Any money not used for the project, must be returned to Valley Renewables within three months of the completion of the project.
  • Should any organisation fail within five years of the award, any assets purchased through funds awarded by Valley Renewables must be returned to be reallocated.
  • Valley Renewables shall be entitled to reclaim any funds that it considers to have been used inappropriately.
  • It is the responsibility of any organisation / individual to ensure that assets bought with the awards are properly insured and fit for purpose.
  • Grants are awarded on a one off basis, and it must not be assumed a further grant will be made unless stated.
  • Any publicity must acknowledge the source of funding.

Timetable 

The panel judging the granting of awards shall meet quarterly or as decided by the Directors. Normally applicants should expect to hear the outcome of applications shortly after that. Acknowledgement that an application has been received will be sent promptly. Applicants should understand, however, that for the time being Valley Renewables’ Directors are volunteers and give of their time freely, and their availability to act is not comparable to employed administrative staff.

 

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